Name-Based Case Searches
Start at MyCase and open the Name tab. Last name is the field that matters most. First and middle names trim the list. Date of Birth helps when its use is appropriate. For a company, type the Business Name exactly as it appears in the record. The sounds-like option catches odd spellings but pulls in more false matches.
Now set the Court menu to Sullivan County. Skip that step and the statewide default mixes in appellate and out-of-county noise. Sullivan offers category limits for Criminal & Citation, Civil, Family, and Probate. Status lets you pick All, Open, or Closed. If the name is common, add File Date From or To. Use mm/dd/yyyy format.
- Choose the Name tab in MyCase.
- Enter the last name or exact business name.
- Add a first name or date range only as needed.
- Select Sullivan County and the likely category.
- Open a result and confirm the court and case number.
- Read the newest CCS events before using the information.
The short MyCase address assigned to this Sullivan County docket search opens the state's public case system.
That is the official statewide entry point. Still, the county filter is what turns its results into something useful for Sullivan records.
Sullivan MyCase Search Fields
MyCase opens with three tabs. Each one matches a different kind of fact you might have about a Sullivan County case. The Case tab fits when a document gives you a case number. Use the Name tab for a party or a business. The Attorney tab takes an attorney name or an Attorney/Bar Number. It supports wildcard searching for names. If you need a bar number first, the Indiana Roll of Attorneys lists them.
| Field | Use | Format or limit |
|---|---|---|
| Case Number | Direct case lookup | Enter one case identifier; punctuation may be omitted. |
| Citation Number | Citation-linked case | Use the exact paper identifier when possible. |
| Cross Reference | Local or external reference | Do not combine it with another identifier. |
| Last / First / Middle | Person search | Last name is the key field; other names narrow. |
| Business Name | Organization search | Match the recorded name. |
| Court | Geographic limit | Select Sullivan County. |
| Status | Case-state limit | All, Open, or Closed. |
| File dates | Time limit | From and To use mm/dd/yyyy. |
The official MyCase field template captured in the manifest shows the interface controls.
The lesson of the search form is simple. Picking the right tab and court beats filling in every optional field on the screen.
Case Number Searches
Every Indiana trial-court case number follows Administrative Rule 8. The rule sets out four groups of characters. The first group names the court. Sullivan Circuit docket numbers begin with 77C01, while Sullivan Superior uses 77D01. A filing year and month come next. Then comes a case-type code. Finally, a sequence number unique to that case.
| 77C01-2410-F6-000571 | Illustrative Sullivan Circuit Level 6 felony filed in October 2024. |
|---|---|
| 77D01-2502-IF-000001 | Illustrative Sullivan Superior infraction filed in February 2025. |
| 77C01-2503-PL-000001 | Illustrative Sullivan Circuit civil plenary filing from March 2025. |
Treat any number here as a format example. It is not a real Sullivan County court docket entry. Older filings may carry 77E01, the prefix of the abolished Sullivan County Court. Transfers change that: under Rule 8 the sequence can stay the same even when the court group changes. When you run a docket search, try the case number both with and without punctuation. Check the related and cross-reference fields too.
Sullivan Docket Category Limits
The category field on a Sullivan County docket search is a helpful first cut. It is not a precise legal description. Felonies, misdemeanors, infractions, and related criminal codes all fall under Criminal & Citation. Civil sweeps in collection, tort, foreclosure, eviction, plenary, and small-claim matters. Family and Probate are split off on their own. Those case families can carry tighter limits on access to court records.
- CR
- The broad Criminal & Citation portal category.
- CV
- The broad Civil portal category.
- FAM
- The Family category for domestic and related matters.
- PR
- The Probate category for estate, guardianship, trust, and related files.
- CCS
- Chronological Case Summary, the date-ordered docket events for one case.
Local assignment still shapes where a Sullivan County court docket lands. Misdemeanors, traffic infractions, and small claims all go to Sullivan Superior. Sullivan Circuit holds the exclusive local routes for juvenile, probate, guardianship, adoption, and mental-health matters. Those routes are subject to stated exceptions. Felony cases and other civil work can be assigned to either court.
Case Search Results Explained
Start with the Case Summary header. It shows the case number, court, case type, any flags, the filed date, the status and its date, an appearance deadline where one applies, references, and related cases. From there, work through the CCS events backward. Begin with the newest one that matters to you. A document icon tells you a public file may be ready to download. No icon? The event still happened. It just may not be online.
| Parties | Roles, attorneys, and limited public details; sensitive fields may be restricted. |
|---|---|
| Charges | Count, offense date, statute, degree, citation, and filed classification when applicable. |
| Events | Filing, service, motion, hearing, order, plea, judgment, transfer, dismissal, and closure entries. |
| Hearings | Reason, session, judicial officer, result, comments, and cancellation data. |
| Finances | Fees, credits, payments, and a balance that may omit current interest or recent activity. |
Read the status field with care. Closed means the court recorded a disposition or closure; it does not promise that every document is online. Canceled points to one hearing, not the whole case. And a converted event simply migrated from an older system, so it may carry less detail than newer entries in the docket.
Sullivan MyCase Limits
The official MyCase help source shown for Sullivan County docket searches carries two cautions worth heeding. The public site is not the official court record, and its historical depth varies.
That same help page points older Sullivan County records back to the Clerk. Current financial figures, certified copies, and any missing documents also go through that office. The clerk's office holds what the viewer does not show. Results stop at 1,000. If you hit the cap for a Sullivan County docket search, narrow things down. Use county, case category, status, date range, or an exact case number. A captcha can also appear after repeated searches. The portal exists for public case lookup, not bulk data mining. No login is needed to search as a member of the public. Parties to a case can request a temporary access code through an Indiana Courts account. That code lets them see their own filings. The MyCase search-tips page walks through name searches, case identifiers, attorney lookups, and the date limits that apply.
Search fails for small reasons. A typo, a missing middle initial, or skipping the Sullivan County filter can hide a real case, so work with exact identifiers and careful spelling before deciding no docket exists.
Two Ways to Search: County and State
Indiana runs one statewide public portal. There is no separate Sullivan County case database for remote use. MyCase handles the statewide search layer. The local Clerk keeps the official files for Sullivan Circuit and Superior Court. The two channels complement each other rather than compete. A careful docket search may use both.
| Need | MyCase | Sullivan County Clerk |
|---|---|---|
| Quick name or number lookup | Best first step. | Fallback when search details are unclear. |
| Recent CCS events | Public entries may appear. | Can confirm the official record. |
| Older or converted case | Coverage may be thin. | Ask by phone, mail, or counter. |
| Certified copy | Not supplied by a public screen. | Request from the record custodian. |
| Restricted record | May be absent or limited. | Can explain access status but cannot release excluded material. |
Reach the Clerk at 100 Courthouse Square, Room 304, Sullivan, Indiana 47882. The phone number is 812-268-4657. You can go in person or send a request by mail. Ask for a specific court record by naming the court, the case number, the party name, and a date range. Say whether you want a certified copy. A CCS entry differs from the documents behind it. To see those, take the Sullivan County court case records route.
When Sullivan Results Go Missing
Start with the case number itself. Retry it with and without hyphens and leading zeroes. A citation or cross-reference number on the paper works too, so search that identifier alone. For names, check the spelling first. Sounds-like matching helps sometimes, and a filing-date range narrows things. Concurrent matters can sit in Circuit or Superior. Run the search under both current Sullivan court selections before giving up.
Skip the county Document Center for this. Its indexes cover government forms, agendas, minutes, and ordinances, never court cases. The Clerk is the better stop for older files, converted events, missing documents, or certification. And remember that an empty result may be deliberate: a sealed, expunged, confidential, juvenile, or mental-health-related case is excluded from the docket on purpose.
Fast fallback: Bring the party name, likely filing year, court if known, and any number from the paper record. Those details help the Clerk route a precise search.
Which Cases Stay Restricted
Indiana's Rules on Access to Court Records draw a line between a public case event and each document or field inside it. Rule 4 sets the general access baseline. Rule 5 carves out confidential and sealed cases. It also covers required redactions, protected medical and treatment records, privileged material, some supervision files, and other listed records. Rule 6 handles extraordinary court-ordered exclusion.
So the split is uneven. A public header can stay visible while a protected report stays withheld. In other cases the entire result disappears. Parties and their attorneys get greater access to their own cases, though that never makes confidential material public. The Clerk can tell you whether a record is simply offline, held only at the courthouse, or restricted under a rule or order.
Current baseline: The Indiana access rules effective July 1, 2026 control court records. Indiana APRA does not override a judicial sealing order or Rule 5 exclusion.
When a public file is not exposed online, write the Clerk a reasonably particular request. Name the court, Sullivan Circuit or Sullivan Superior. Add the case number or date range and the exact event or document you need. Administrative Rule 9 guarantees courthouse access during regular hours. It also offers a separate state route for compiled data. MyCase searching, by contrast, serves individual cases only.
Note: MyCase is a public viewing service. Confirm any key date, status, or result against the official Sullivan County Clerk record.
Sullivan Converted Docket Events
Sullivan moved into Indiana's Odyssey case-management environment in 2019. Files older than that may show converted events carried over from a prior system. A converted entry tends to be shorter than a newer native CCS event. It is often less descriptive too. The public history may not reach as far back as the paper or clerk-held record either.
When a converted entry looks unclear, write down its date and description. Then contact the Clerk. Ask for the specific order, filing, or hearing record. The brief migration label rarely tells the whole story, so do not assume it does.